Project Manager

Department: Operations / Project Delivery

Reports To: Director of Project Management

Role Type: Individual Contributor

Who We Are

Zone 4 is a nationwide leader in the design and installation of advanced material handling systems, specializing in automated storage and retrieval systems (AS/RS), multi-shuttle, and mini-load systems. Headquartered in Orange, CA, Zone 4 serves blue-chip clients across retail, e-commerce, logistics, and grocery. With over 15 years of experience, Zone 4 provides end-to-end installation solutions, delivering safe, efficient, and consistent project execution across the United States.

Role Purpose

The Project Manager is responsible for the end-to-end planning, coordination, and execution of installation projects, ensuring delivery aligns with schedule, budget, scope, and quality expectations. This role works closely with the Director of Project Management for guidance, coaching, and development, while partnering cross-functionally with engineering, procurement, and field teams to deliver successful project outcomes.

The Project Manager plays a critical role in executing projects while continuously developing their leadership, planning, and communication capabilities.

Core Responsibilities

  • Day-to-day management of assigned projects from kickoff through closeout
  • Project scheduling, cost tracking, and forecasting
  • Operate scissor lifts, forklift and utilize construction tools
  • Coordination across engineering, procurement, and field installation teams
  • Risk, issue, and change management
  • Client communication and stakeholder alignment
  • Project documentation, reporting, and financial tracking
  • Compliance with Zone 4 safety, quality, and operational standards
  • 50% Travel within in USA and Canada should be anticipated.

Key Outcomes

  • Projects delivered on time, within budget, and within scope
  • Accurate and reliable project forecasts and reporting
  • Strong coordination between office and field teams
  • Clear communication with internal stakeholders and clients
  • Proactive identification and mitigation of risks and issues
  • High customer satisfaction and minimal escalations

Core Responsibilities

Project Planning & Execution

  • Develop and manage detailed project schedules, work plans, and milestones
  • Coordinate labor, materials, equipment, and subcontractors
  • Track progress and ensure alignment with project timelines and deliverables
  • Maintain accurate project documentation, including schedules, logs, and reports

Financial & Cost Management

  • Track project budgets, costs, and forecasts
  • Identify variances and implement corrective actions
  • Support cost control efforts and protect project margins

Coordination & Communication

  • Act as the central point of coordination between engineering, procurement, and field teams
  • Facilitate meetings, alignment discussions, and project updates
  • Maintain clear, timely communication with clients and stakeholders

Risk, Issue & Change Management

  • Identify project risks and develop mitigation strategies
  • Manage and document issues and changes to scope, schedule, or cost
  • Escalate critical risks and decisions to the Director of Project Management

Development & Continuous Improvement

  • Actively engage in coaching and development sessions with the Director of Project Management
  • Apply standardized templates, tools, and best practices established by the PM organization
  • Continuously improve project management skills, communication, and leadership capabilities

Authority & Decision-Making

  • Manages day-to-day project execution within defined scope and budget
  • Makes project-level decisions related to scheduling, coordination, and execution
  • Escalates major financial, contractual, or risk-related decisions
  • Responsible for maintaining accurate project reporting and documentation

Required Experience

  • 3–8 years of project management experience in construction, automation, industrial installation, or related fields
  • Experience supporting or leading mechanical, electrical, or system installation projects
  • Strong organizational, planning, and coordination skills
  • Effective communication and stakeholder management abilities
  • Proficiency in project scheduling and cost tracking tools
  • PMP or equivalent certification preferred (or working toward)

Success Metrics (KPIs)

  • On-time, on-budget, in-scope project delivery
  • Forecast accuracy (cost and schedule)
  • Quality and completeness of project documentation
  • Reduction in project risks and unplanned issues
  • Stakeholder and client satisfaction
  • Adoption and consistent use of PM standards and tools
  • Individual development progress (as measured through coaching and performance reviews)

Role Impact

This role directly impacts project execution, customer satisfaction, and operational efficiency. The Project Manager ensures that field teams are aligned, resources are coordinated, and projects are delivered successfully while developing the skills needed to grow into more senior project leadership roles.